What My Set PA can do for you!

Admin Services

Invoicing & Payment Tracking

A lot of of freelance crew have to invoice production companies for their services in order to get paid.

With the invoicing & payment tracking service, I take on the responsibility for tracking invoice amounts, sending invoices to productions and recording when payments are submitted on your behalf. When they aren’t, I can follow up as needed to ensure all payments are received in a timely manner for you, saving you valuable time and a lot of stress!

Bookkeeping

I can hop into your financials spreadsheet, Xero or Quickbooks account and reconcile your accounts and track transactions for you. I create revenue reports for them like Profit and Loss Statements and Balance Sheets, as well as collating and filing expenses.

Scheduling Appointments & Meetings

Whilst you're working, you don’t usually have time to manage the back and forth of scheduling meetings, appointments and interviews to get your next job lined up.

I can facilitate this process for you by coordinating the communication on your behalf. Once the meeting is scheduled, I will ensure it’s added to your calendar to keep you up to date and on track.

Film Specific CV & Cover Letter Writing

We all know how important a CV is to gaining employment, especially if you don't have many contacts in the industry. I’ll take your work history and create an effective film CV featuring your skills to land your next job.

Email Inbox Management

Ever felt overwhelmed by your email inbox?

I can create template emails for you to use to answer any regular queries, and prioritise the ones that need a response. This helps keep focus on the messages that truly require your full attention, instead of the little things that land there from old mailing lists you subscribed to years ago.

I’ll also create folders, labels, and filters in your inbox so that it stays clean and organized at all times.

Industry Research

It's not always easy to find your next film job when you're working all the hours God sends.

I can help you find your next job, by collating chase lists of upcoming productions and HOD contact details.

Personal Assistance

Diary Management

Freelancers usually have a lot on their plate, so meetings get missed and deadlines aren’t met when their calendar isn’t properly managed. I’ll help create a standard organisation system for your calendar with colour codes for each part of your life.

Then as new bookings come in, I’ll ensure that these are added to the calendar in an organised way so you can easily stay on top of it all. I can also set reminders for important dates and events so you don't miss a thing.

Travel Research & Booking

Travel to locations is something that occurs all the time for freelance film crew. I can help you with solidifying your travel plans & itineraries, making it as stress free as possible.

I will support you by gathering the location, times, and details of the trip, as well as any necessary visas or vaccinations.

If you're thinking of a family holiday, I can take the time to research the best airline prices, places to stay and even book and confirm the trip, restaurants and any excursions on your behalf. (Then add it to your calendar! 😉 )

Personal Appointment Setting

If you need a last minute restaurant reservation, or a doctor/dentist appointment, you can leave that to me! I can also send you reminders of important dates such as birthdays and anniversaries, order flowers & gifts, or send greetings cards on your behalf

Miscellaneous Tasks

I'm not limited to the services listed above. If it can be done remotely, I will be happy to assist!

So, there you have it! A list of things I can do to save you time, stress and energy, so you can concentrate on things you'd rather be doing when you're not on set or away on location!

Tempted? Contact me to find out more.

I can't wait to hear from you!

Alex